Real-Time 3-Way Match
Eliminate payment errors with Real-Time 3-Way Match for NetSuite
Charted Real-Time 3-Way Match provides the most advanced validation engine built for NetSuite—automatically comparing purchase orders, receipts, and vendor bills with configurable tolerances and intelligent exception routing.
Real-Time 3-Way Match transforms AP control in NetSuite
- Zero: Integrations to maintain
- Real-time: Variance detection as you work
- 75%: Reduction in payment errors
How it works
Intelligent validation without the complexity
Line-level matching that actually works.
Compares purchase orders, receipts, and vendor bills automatically as transactions happen. Configurable tolerances match at every level: global, subsidiary, vendor, and item.
Exception handling without the headaches.
3-way Match flags variances instantly and routes them through approval workflows designed to work for your team. Approvers receive email notifications with full variance context, no NetSuite license required.
Comprehensive audit trails with zero extra work.
Every validation, exception, and approval decision lives within your NetSuite records. Complete documentation you can trust, without the documentation burden.
What’s included
Advanced matching built by NetSuite experts
Line-level validation engine
While others match headers, we validate every line item against purchase orders and receipts. The system catches quantity variances, price differences, and unauthorized additions with smart configuration to exclude items that shouldn’t be matched. Built for the way finance actually works.
Flexible tolerance management
Set thresholds that make business sense—by amount, percentage, or quantity at any level you need. Our engine calculates PO overages across all related bills, not just individual transactions, giving you true spend visibility without the spreadsheet gymnastics.
Real-time variance reporting
See validation results immediately on the vendor bill itself. Variance information is always visible, always accessible, with no separate screens or exception records to hunt down. Workflow innovation without interruption.
Intelligent exception routing
When variances exceed thresholds, smart routing takes over. Approvers receive full context and can add justification via comments that become a permanent part of the audit trail. No extra logins. No context-switching. No friction.
Customer success story
Abcuro partnered with Charted to replace QuickBooks and an external accounts payable solution with NetSuite and Charted AP Automation, delivering a fully automated global AP process.
“Throughout the entire project, Charted listened to our business needs and advised us on ways to improve our AP process. With the 3-Way Match engine and the AI-Enabled OCR scanning process, we have significantly decreased our invoice processing time.”
— Ricky Motschwiller, Controller, Abcuro
Real-Time 3-Way Match delivers value across your entire finance team
Transition from busy work to big picture— with advanced AP controls that free your team from manual drudgery.
CFO
Reduce payment errors up to 75% while accelerating close cycles with automated variance detection. Real-Time 3-Way Match transforms AP from cost center to strategic function. Scale operations without adding headcount. Strengthen controls without adding complexity.
Controller
Be audit-ready without the anxiety. Complete variance tracking and approval trails live directly in NetSuite records, eliminating reconciliation delays while strengthening internal controls. Skip the guesswork. Trust your numbers.
AP Professional
From manual matching to strategic vendor management. Automated validation catches discrepancies instantly, freeing you from chasing exceptions to focus on supplier relationships, payment optimization, and process improvement.
CIO
Employ enterprise-grade financial controls without the integration upkeep. Real-Time 3-Way Match operates entirely within NetSuite’s native architecture—no middleware, no connectors, no security vulnerabilities. A lighter lift for IT, every step of the way.
NetSuite Admin
Sophisticated AP controls through a single setup page. Real-Time 3-Way Match leverages native NetSuite functionality—no custom workflows to maintain, no external systems to babysit, no performance impact to monitor. Built to stay out of your way.
Frequently asked questions
How does this compare to NetSuite’s built-in 3-way matching?
While NetSuite provides basic matching, Charted delivers real-time validation directly on vendor bills, calculates PO overages across all related bills, and offers flexible tolerance configuration—all through intuitive setup rather than complex custom workflows.
Can I set different tolerance levels for different business scenarios?
Absolutely. Configure tolerance thresholds at global, subsidiary, vendor, or item levels based on quantity, rate, or amount. This flexibility ensures appropriate controls for different purchase types and vendor relationships without forcing one-size-fits-all compromises.
What happens when the system detects a variance?
The system immediately flags the variance on the vendor bill with clear details about the discrepancy and routes it through your approval workflow. Approvers can add justification comments that become part of the permanent audit trail—all without leaving NetSuite.
Does this require integrations or custom development?
No connectors. No middleware. Charted Real-Time 3-Way Match is 100% NetSuite-native with zero integrations to maintain. Implementation requires only straightforward configuration, and no technical expertise is needed for ongoing management.
How does this strengthen our audit and compliance processes?
All validation results, variance justifications, and approval decisions are automatically documented within NetSuite records. Auditors get complete visibility into your accounts payable controls and exception handling without additional reporting requirements—enabling you to be audit-ready, without anxiety.
Built to feel invisible. Designed to feel right.
Our solutions follow your rhythm—reducing friction, instead of adding steps—so finance can focus on decisions, instead of detours.